A timetable is vital for a planned and flawless event, whether you’re hosting a birthday celebration for your kid or spouse. The earlier you begin your preparations, the easier the planning will be. A properly-executed party will result in fun and excitement for your attendees and a positive overall experience. Here’s a birthday party planning timetable to help you keep organised and stress-free:

2 Months Before the Birthday Party

This is the time to start thinking about the theme, budget, guest list, and invitations.

-If you’re on a tight budget, consider having the party at your house or renting a hall or restaurant for a fraction of the cost.

-For a more intimate gathering, you could also look into booking a private room at a lounge, bar, or club.

-If you want to go all out, there are many unique venues that will make your event one to remember. Just be sure to book early to get your first choice!

1 Month Before the Birthday Party

Now is the time to start nailing down the details and getting everything in order.

-Confirm your venue reservation and send out invitations. If you’re making your own invitations, give yourself plenty of time to design and print them.

-Finalise the menu and drinks for the party. If you’re hiring a caterer, get a few quotes and choose the one that best fits your budget and event.

-Start thinking about decorations and what kind of atmosphere you want to create.

-If you’re planning any entertainment, such as a band or DJ, now is the time to book them.

2 Weeks Before the Birthday Party

The countdown is on! You’re in the home stretch now, and there are just a few things left to do.

-Confirm your RSVPs and finalise your headcount with the venue.

-Do a trial run of your makeup and hair if you’re planning to have them done professionally.

-Start gathering any props or decorations you need. If you ordered anything online, make sure it arrives in time.

-Plan what you’re going to wear and make sure it’s clean and pressed.

1 Day Before the Birthday Party

It’s almost time to celebrate! Here are a few things to take care of the day before your event:

-Pick up any rentals, such as chairs, tables, or linens.

-Prepare any food that can be made ahead of time and store it in the fridge.

-Set up any decorations that you can do in advance.

-Pack your bag with everything you need for the party, such as your outfit, makeup, and any other essentials.

Different Kinds of Birthday Parties to Consider

Now that you have a timeline to follow, it’s time to start thinking about what kind of birthday party you want to throw. Here are a few ideas to get you started:

A dinner party: For a more intimate gathering, invite your closest friends and family over for dinner. You can either cook yourself or hire a caterer. Set the table with pretty place settings and candles, and don’t forget the cake!

A themed party: If you want to add some excitement to your event, consider having a themed birthday party. This can be anything from Disney to Greek mythology. Pick a theme that matches your group’s personality and run with it!

A surprise party: If you’re the type who loves surprises, then a surprise party is the perfect option. Keep the guest list small and ensure everyone is in on the secret. You can even hire a clown or magician to perform for the guests. Just be sure to have a backup plan in case the birthday boy or girl gets suspicious.


No matter what kind of party you throw, the most important thing is to have fun and enjoy celebrating another milestone in your loved one’s life!

Are you looking for a party planner in Perth? At Stealth Events, we specialise in children’s birthday parties and baby showers offering end to end truly unique experiences. Our parties are a one-stop-shop just simply specify gender, age, and then we will let the magic happen. Get in touch with us at Stealth Events, and we will help bring the perfect party together for you.